Fiscal and Business Management
The Superintendent is responsible for the School District’s fiscal
and business management. This responsibility includes annually preparing
and presenting the District’s statement of affairs to the Board of
Education and publishing it before December 1, as required by State law.
The Superintendent shall ensue the efficient and cost-effective
operation of the District’s business management using computers,
computer software, data management communications systems, and
electronic networks, including electronic mail, the Internet and
security systems. Each person using the District’s electronic network
shall complete an “Authorization for Electronic Network Access.”
The District’s fiscal year begins July 1 and continues through
June 30. The Superintendent or designee shall present to the Board of
Education, no later than the first regular meeting in August, a
tentative budget with appropriate explanation. This budget shall
represent the culmination of an ongoing process of planning for the
fiscal support needed for the District’s educational program. The
District’s budget shall be entered upon the Illinois State Board of
Education’s “School District Budget Form”. To the extent possible, the
tentative budget shall be balanced as defined by the State Board of
Education rules. The Superintendent shall complete a tentative deficit
reduction plan if one is required by the State Board of Education
Preliminary Adoption Procedures
After receiving the Superintendent’s proposed budget, the Board of Education sets the date, place, and time for:
- A public hearing on the proposed budget, and
- The proposed budget to be available to the public for inspection.
The Board of Education Secretary shall make arrangements to publish a
notice in a local newspaper stating the date, place, and time of the
proposed budget’s availability for public inspection and the public
hearing. The proposed budget shall be available for public inspection at
least 30 days before the time of the budget hearing. At the public
hearing, the proposed budget shall be reviewed and the public shall be
invited to comment, question, or advise the Board of Education.
Final Adoption Procedures
The Board of Education adopts a budget before the end of the first
quarter of each fiscal year (September 30), or by such alternative
procedure as State law may define. To the extent possible, the budget
shall be balanced as defined by the State Board of Education. If not
balanced, the Board will adopt a deficit reduction plan if required by
State Board of Education rules. The deficit reduction plan will balance
the District’s budget within 3 years as directed by State Board of
The Board of Education adopts a budget by roll call vote. The budget
resolution shall be incorporated into the meeting’s official minutes.
Board of Education members’ names voting yea and nay shall be recorded
in the minutes.
The Superintendent or designee shall perform each of the following:
- Post the District’s final annual budget, itemized by receipts and
expenditures, on the District’s Internet website. Notify the
parent(s)/guardians(s) that the budget is posted and provide the
- File a certified copy of the budget resolution and an estimate of
revenues by source anticipated to be received in the following fiscal
year, certified by the District’s chief fiscal officer with the County
Clerk within 30 days of the budget’s adoption.
- Make all preparations necessary in order for the Board to timely
file its Certificate of Tax Levy, including preparations to comply with
the Truth in Taxation Act, and file a Certificate of Tax Levy with the
County Clerk, on or before the last Tuesday in December. The Certificate
lists the amount of property tax money to be provided for the various
funds in the budget.
- Submit the annual budget, a deficit reduction plan if one is
required by State Board of Education rules, and other financial
information to the State Board of Education according to its
Any amendments to the budget or certificate of tax levy shall be made as provided in The School Code and Truth in Taxation Act.
The Board of Education may amend the budget by the same procedure as provided for in the original adoption.
The Superintendent or designee shall implement the District’s budget
and provide the Board of Education with a monthly financial report that
includes all deficit fund balances. The amount budgeted as the
expenditure in each fund is the maximum amount that may be expended for
that category, except when a transfer of funds is authorized by the
Board of Education.
The Board of Education shall act on:
- All interfund loans and interfund transfers.
- All transfers within funds.
- Transfers from working cash fund or abatements of it, if one exists.
Adopted: September 8, 1997
Revised: July 18, 2011