4:140 - Waiver of Student Fees

Policy 4:140

Business and Non-Instructional Operations

Waiver of Student Fees

The Superintendent will recommend to the Board for adoption what fees, if any, will be charged for the use of textbooks, consumable materials, extracurricular activities, and other school fees. Students will pay for loss or damage of school books or other school-owned materials.

Students shall not be denied educational services or academic credit due to the inability of parent(s)/guardian(s) to pay fees and charges. Students whose parents are unable to afford student fees may receive a waiver of student fees. However, these students are not exempt from charges for lost and damaged books, locks, materials, supplies, and equipment.


A student shall be eligible for a fee waiver when the student currently lives in a household that meets the same income guidelines, with the same limits based on household size, that are published annually by the Illinois State Board of Education.

Additional consideration will be given where one or more of the following factors are present:

  • illness in the family;
  • unusual expenses such as fire, flood, storm damage, etc.;
  • seasonal unemployment;
  • emergency situations.


The Superintendent shall ensure that applications for fee waivers are widely available and distributed according to State law and ISBE rule and that provisions for assisting parent(s)/guardian(s) in completing the application are available. Applications for fee waivers may be submitted by a student’s parent(s)/guardian(s) who have been assessed a fee on an application form available on the District website or at the District office.

The parent(s)/guardian(s) shall submit written evidence of eligibility for waiver of the student’s fee. A separate application form shall be submitted for the first fee assessed to each student student and anytime thereafter as determined by the by the District. The District will mail a notice to the parent(s)/ guardian(s) promptly and, in any case, within 30 calendar days after receipt of a fee waiver request, as to whether the fee waiver request has been granted or denied.

A denial notice shall include: (1) the reason for the denial, (2) the process and timelines for making an appeal, and (3) a statement that the parent(s)/guardian(s) may reapply for a waiver at any time during the school year if circumstances change. If the denial is appealed, the District shall follow the procedures for the resolution of appeals as provided in the Illinois State Board of Education rule on waiver of fees. Questions regarding the fee waiver request process should be addressed to the Superintendent.

Adopted: April 20, 1998
Revised: March 19, 2012; March 23, 2015

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