2:110 - Qualifications, Term and Duties of Board Officers

Policy 2:110

Board of Education

Qualifications, Term and Duties of Board Officers

The School Board officers are: President, Vice President, Secretary, and Treasurer. These offices are elected or appointed by the Board at its organizational meeting.

President

Members of the Board of Education elect the President from its members for a 2-year term. The duties of the President are to:

  1. Focus the Board meeting agendas on appropriate content and preside at all meetings;
  2. Make all Board committee appointments, unless specifically stated otherwise;
  3. Attend and observe any Board committee meeting at his or her discretion;
  4. Represent the Board on other boards or agencies
  5. Sign official District documents requiring the President’s signature, including Board minutes and Certificate of Tax Levy;
  6. Call special meetings of the Board;
  7. Serve as the head of public body for purposes of the Open Meetings Act and Freedom of Information Act;
  8. Ensure that a quorum of the Board is physically present at all Board meetings; and
  9. Serve as the Board’s official spokesperson to the media.

The President is permitted to participate in all Board meetings in a manner equal to all other members of the Board of Education, including the ability to make and second motions.

The Vice President fills a vacancy in the Presidency.

Vice President

Members of the Board of Education elect a Vice President from its members for a 2-year term. The Vice President performs the duties of the President if:

  1. The office of the President is vacant;
  2. The President is absent; or
  3. The President is unable to perform the office’s duties.

A vacancy in the Vice Presidency is filled by a special Board election.

Secretary

The Board elects a Secretary for a 2-year term. The secretary may be, but is not required to be, a member of the Board of Education. The duties of the Secretary are to:

  1. Keep minutes for all Board meetings and keep the verbatim record for all closed Board meetings;
  2. Mail meeting notification and agenda to news media who have officially requested copies;
  3. Keep records of the Board’s official acts, and sign them, along with the President, before submitting them to the Treasurer at such times as the Treasurer may require;
  4. Report to the Treasurer on or before July 7, annually, such information as the Treasurer is required to include in the Treasurer’s report to the Regional Superintendent;
  5. Act as the local election authority for the District;
  6. Arrange public inspection of the budget before adoption;
  7. Publish required notices;
  8. Sign official District documents requiring the Secretary’s signature; and
  9. Maintain Board policy and such other official documents as directed by the Board.

The Secretary may delegate some or all of these duties, except when State law prohibits the delegation. The Board appoints a secretary pro tempore, who may or may not be a member of the Board of Education, if the Secretary is absent from any meeting or refuses to perform the duties of the office. A permanent vacancy in the office of Secretary is filled by special Board election.

Recording Secretary

The Board may appoint a Recording Secretary who is a staff member. The Recording Secretary shall:

  1. Assist the Secretary by taking the minutes for all open Board meetings;
  2. Assemble Board meeting material and provide it, along with prior meeting minutes, to members of the Board of Education before the next meeting; and
  3. Perform the Secretary’s duties, as assigned, except when State law prohibits the delegation.

In addition, the Recording Secretary or Superintendent receives notification from Board members who desire to attend a Board meeting by video or audio means.

Treasurer

The Treasurer of the Board shall be either a member of the Board who serves a 1-year term or a non-Board member who serves at the Board’s pleasure. A Treasurer who is a member of the Board of Education may not be compensated. A Treasurer who is not a member of the Board of Education may be compensated provided it is established before the appointment. The Treasurer must:

  1. Be at least 21 years old;
  2. Not be a member of the County Board of School Trustees; and
  3. Have a financial background or related experience, or 12 credit hours of college-level accounting.

The Treasurer shall:

  1. Furnish a bond, which shall be approved by a majority of the full Board;
  2. Maintain custody of school funds;
  3. Maintain records of school funds and balances;
  4. Prepare a monthly reconciliation report for the Superintendent and Board; and
  5. Receive, hold, and expend District funds only upon the order of the Board.

A vacancy in the Treasurer’s office is filled by Board appointment.

Adopted: October 27, 1997;Revised: February 22, 2016

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