4:50 - Paying for Goods and Services

Policy 4:50

Business and Non-Instructional Operations

Paying for Goods and Services

The Board will authorize payment for goods and services:

  1. contracted for within budgetary limits;
  2. purchased according to relevant purchasing policies and regulations; and
  3. certified by the Superintendent or designee as having been received in acceptable condition.

At a regularly scheduled meeting of the Board of Education, the Superintendent or Superintendent’s designee shall present a list of bills for which payment is due. Such bills must receive the approval of the Board. The Treasurer is authorized, without further Board approval, to pay Social Security taxes, wages, pension contributions, utility bills, and other recurring bills. These disbursements shall be included in the listing of bills presented to the Board. Supporting documents to verify any payments shall be available to the Board for review upon request.

The Superintendent has the responsibility to have invoices and vouchers reviewed and checked prior to presentation to the Board for approval.

The Board shall submit to the School Treasurer a certified copy of those portions of the Board minutes, properly signed by the Board Secretary and Board President, or a majority of the Board, showing all bills approved for payment by the Board. Minutes of the Board shall clearly show to whom and for what purpose each payment shall be debited, and such certified copy shall serve as full authority to the School Treasurer to make the payments as thus approved. Checks drawn for payment of monthly bills approved by the Board shall bear the signature of the School Treasurer and one other authorized signer of checks.

Adopted: September 8, 1997
Revised: March 19, 2012

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