Policy 2:125

Board of Education

Travel - Board of Education Members

Members of the Board of Education will be reimbursed for actual and necessary expenses incurred in attending meetings in accordance with the provisions of The School Code.

1. Reimbursement
   

   Reimbursement may be made for actual expenses incurred in attending:

   1. Meetings sponsored by the State Board of Education or by the Regional Superintendent(s) of Schools.
   2. Meetings sponsored by any School Board Association complying with Article 23 of The School Code, including annual state, county or regional meetings.
   3. Meetings sponsored by a national organization in the field of public education.
2. Substantiation of Actual Expenses
   

   Following attendance at an authorized meeting, the Board members shall submit an itemized, signed expense voucher to substantiate expenses actually incurred, with receipts attached where possible, within 90 days. If receipts are not attached, an explanation shall be provided.

   Substantiated automobile travel expenses will be reimbursed at the standard mileage rate as determined by the Internal Revenue Service.

3. Advances
   

   Funds may be advanced prior to the meeting for actual and necessary expenses reasonably anticipated to be incurred for attendance at authorized meeting. At such time as the itemized vouchers required under (B) above are submitted, the Board member may be reimbursed for any balance of actual and necessary expenses incurred exceeding the amount previously advanced. If the actual and necessary expenses are less than any amount advanced, the Board member shall refund excess amount.

4. Non-Board Members
   

   No funds shall be advanced or paid for expenses incurred on behalf of any individual who is not a Board member or employee of the District.

Adopted: October 20, 1997
Revised: December 13, 2002